This the database table on CO side which controls the commitments: COOI - Commitments Management: Line Items. 2.5 Step 5 Insert an INCLUDE program LZME51N_HEADER_ENHMF01 into function group ZME51N_HEADER_ENHM. But just as my knowledge, SAP has not provided any user-exit/Badi/SMOD for enhancing the screen of header part of purchase requisition. 1. The caller reads all the functions for a certain process and event in the order of the sequence number. I had saw some threads/posts in SAP forums, they were asking for the solutions on how to adding a custom screen/tab on the purchase requisition. Fields beginning with W represents the actual committed values. Choose Add and go back to the New Workflow screen. If the commitment reduction takes place with goods delivery and the flag 'final delivery' (ELIKZ) is set in the order item, then the commitment will be completely reduced (set to zero). Log onto the SAP Fiori launchpad using the Configuration Expert role. In my case, the Badi implementation is ZME_PROCESS_REQ_CUST . Open Manage Workflows for Purchase Requisitions New, Check Automatic Release of Purchase Requisitions. For purchase requisition, it seems that the data is stored on item level, we only have EBAN for purchase requisition (other database table is not taken into account in this blog, for example account assignment table EBKN). We have different types of PO Processes like Standard(Stock) PO, Service PO, Capex PO (Capital expenditure Purchase order), Opex PO (Operational expenditure purchase order), Consumption PO, Scheduled agreement, and Stock Transport (STO)Purchase orders. The POST method of local class LCL_INSTANCE_FACTORY is located at INCLUDE program LMEREQF06 of function group MEREQ. You can have SAP Query by using following Table to get the desired result. EBAN Purchase requisition: items. Please note that in the characteristic values tab, these values are not available as a F4 selection. Use T-Code: MD05 or go to Logistics Production MRP Evaluation MRP list. To view all this fields of the structure you can use transaction code SE12. The account information on the purchasing order can only be changed if no goods receipt or invoices have been posted. Total net amount of purchase requisition is equal to or greater than 500 EUR and smaller than, EUR, then the PR needs to be approved by the. WebSAP Asset Tables : ANLC - Asset Value Fields Tcode, ANGA - Asset catalog general data Tcode, ANGB - Asset catalog deprec. To achieve this we need to have two release strategies. EKBE Purchasing Document History, Also see relationship with purchase requision tables EBAN and EBKN. In prerequisites screen, select prerequisites for each release code. RESB Reservation/Dependent Requirements SER09 Doc. Version-Relevant Fields of Purchase Requisition T16CR; Doc. So I introduce the new method zzcustom_after_post for local class LCL_REQ_HEADER. After giving the release group, provide appropriate Release strategy and description. EUR, then the PR needs to be approved by the purchasing manager, project manager. Sales budget Number ZEBAN_HEADER-SBUDGET. In other words, its a budget reservation for consumption. In this you are using below API which is already available. Generally, there only a Texts subscreen on the tabstrip. After the class is ready, the next is to configure the elements required in release strategy. Purchase Requisition is raised by the stores department to the Purchase department internally. Then we can replace the original standard GUI status (l_pfstatus) and its program (l_pfprogram) by our custom objects. On EKBP, the purchasing order values are represented on BEWTW - value in transaction currency and BEWHW - value in local currency. MARA General Material Data Otherwise we will lose lots of functionalities when processing a purchase requisition). 4. 2.6 Step 6 Insert below function modules into the function group ZME51N_HEADER_ENHM. Purchasing Requisition Header Table: Information about requisition number, date created, and status. Note 670489 - Commitments for delivery costs. Related Papers. I am checking condition with requisitioner for item level pr. My Client has a requirement of service purchase requisition (item category D) will consider PR overall limit (as a base for release strategy determination and all requisitions other than item category D will consider GFWRT (Total value of requisition for overall release procedure). This second solution will have lots of common part with the first solution, I only demonstrate the necessary steps for this solution. Each delivery cost has a different STUNR (Number that determines the sequence of the condition within a procedure). Here the purchasing order history is processed. On this table, its possible to check the commitments created for a purchasing order. EKBE Purchasing Document History, Accounting forms a big part of the purchase process so there are a number of direct relationships between the PO tables and the accounting tables such as BKPF and BSEG. Following elements are required. I guess you got this solution. In source code of triggered program RM_MEREQ_GUI, the function module MEGUI_MAINTAIN is invoked. ESSR Service Entry Sheet Header Data The below table gives a high-level overview of different scenarios. A016 Contract Item If you want to see the accounting entries before save, click on simulate and check accounting entries. Total net amount of purchase requisition is equal to or greater than 500 EUR and smaller than to 6000 EUR, then the PR needs to be approved by the. EKES Vendor Confirmations The method is a component of local class LCL_REQ_HEADER in function group MEREQ, and located at INCLUDE program LMEREQF12. We can see there have tow custom subscreens on the tabstrip of the PR header. EKUB Index for Stock Transport Orders for Material SAP PS configuration guide. Use. Also see relationship with purchase requision tables EBAN and EBKN. Go to App Manage workflow app for purchase requisition . Function module called when creating or changing Purchasing orders. You can overwrite these values if you want to use a different distribution to that planned in the purchase order. 2. This means that its also possible to introduce an account that doesnt exist on the purchasing document. In the PRECONDITIONS area, choose Total net amount of purchase requisition is equal or greater than 500 EUR, User: Select User with Manager of Workflow Initiators Manager, In the PRECONDITIONS area, choose Total net amount of purchase requisition is equal or greater than 6000 EUR. A very detailed well explanation !!! Please select Release Strategies. SPRO: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Define Release Procedure for Purchase Orders. Checking the condition step and maintained value for XYZ in supplier material number, if Pre-condition is XYZ and supplier material is also XYZ then workflow is activated for this custom pre condition. Total net amount of purchase requisition is equal to or greater than 6000 EUR, then the PR needs to be approved by the manager of manager of PR creator. EKET Purchasing Document: Delivery Schedules. Configuration of Release Strategy for Purchase Order. Very clear and walks the user step-by-step through the process. The purchase requisition only for Self-Service Procurement needs flexible workflow process, and no approval process is needed for others like direct procurement case. Once the invoice is approved/released and the treasury department will process the payment. Total net amount of purchase requisition is equal to or greater than 6000 EUR, then the PR needs to be approved by the manager of manager of PR creator. EKBE History per Purchasing Document Click on enter, enter the quantity in the delivery note and click on the Item ok check box and save. Group, and Company code information in the header part. Database table: EKKN for purchasing documents such as purchase orders, contracts), EBKN for purchase requisitions; T163K account assignment category User: Select User with Manager of Workflow Initiator. I have created purchase requisition with Supplier Material Number and defined custom pre-condition for this supplier material number in workflow. In main screen of CL02 transaction, provide appropriate Class Name and click on Create button. Please advice. 2.5 Step 5 Apply implicit enhancement implementation to replace the original standard GUI Status REQ of program SAPLMEGUI. BADI SWF_WORKFLOW_CONDITION_EVAL, Method: EVALUATE_CONDITION, SONT_KEY_PART_1-> Purchase requisition number, SONT_KEY_PART_2 -> Purchase requisition item number, condition_id -> Unique ID of the additional condition, Name -> Name of parameter in workflow in Manage workflow app, Value -> Value of parameter mentioned in workflow in Manage workflow app, Should be set as true if the additional condition evaluation is successful. For Purchasing orders, the commitment reduction, and as consequence, the consumption confirmation, is processed based on the related documents posted against the purchasing document like goods receipt (GR), invoices (IV), credit memo (CM), etc. We may take services for cleaning or services for IT support/implementation service (ex: SAP implementation). When the commitments are active, XOBLR is filled with X. In this document, I would like to share two solutions on how to make a custom header for purchase requisition. Thanks for the detailed document. MMIM_REP_PRINT Print Settings, Reporting MM-IM. This allowed the buyers to check the release status of the Purchase Order. The most important functions of the RWIN are AC_DOCUMENT_CREATE (publishes the information of the document) and AC_DOCUMENT_POST (publishes the number AWKEY of the sender document). XSD_type : data type of additional condition and mandatory indicator. When the indicator goods receipt non-valuated is set, it means that the information from IV will be used to reduce the commitments created for the PO. These fields are Document Type (CEKKO- BSART), Purchasing Organization (CEKKO- EKORG) and Purchase order total value (CEKKO- GNETW). With this configuration, we are set to create a purchase order to test our release strategy. Please make sure the user ids are specified with Agent type US which indicates that mentioned agent name is a User id of SAP. The sender application can be any R/3 component; the receiver applications are accounting applications. The system will generate an accounting document. Do you know whether this feature is available in the 1909 on premise solution? Purchase Requisition: 3,512: 61: TVKO : Organizational Unit: Sales Organizations: 3,421: 62: WS00800238 Workflow for Purchase Orders. EKPO Purchasing Document Item On EKBE credit documents are stored with SHKZG (Debit/credit indicator) = H. Really Nice and informative blog. The information on this table can also be checked with KS02 transaction or in the purchasing document: KS02 transaction for cost center commitments. On this routine, information from the EKKO (header) is used to format the correspondent fields on XEKBP. Database, which contains the purchasing order history. The attributes DYNPRO and PROG indicate the current screen and program. How we are going to pay the bank, and what entries will be recorded? Each combination of account/schedule line will have a corresponding sentence on XEKBP. {"serverDuration": 144, "requestCorrelationId": "1f0f69be3d316c3b"}, On a progressive fill-up basis (Following Row). In the PRECONDITIONS area, choose Total net amount of purchase requisition is equal or greater than 1 EUR. To achieve this, there will be four release codes created in the system. On EKPR, fields BAWTW - Purchase requisition value (transaction currency = TW), BAWHW - Purchase requisition value (local currency = LC) and MENGE - Purchase requisition quantity. But inside the function module there have another FM ZPR_HEADER_CUSTOM_SAVE_CORE is invoked by update task: So we have to take a solution for triggering the commit work in case of standard data unchanged. For example, if user just changes the custom header data but leave the standard data unchanged (EBAN, EBKN, TEXT, etc), the application would not trigger the implemented POST method of ME_PROCESS_REQ_CUST. Click on Save button to save your entry. Click on simulate, then you can see the document in simulation view. WebVBAK is an SAP Table used to store Sales Document: Header Data data. This function is used to updates the field XOBLR. STXL SAPScript Text Lines. Number of release codes depends on number of approval levels. You should enter account assignment category-A while creating Capex PO and select the PO document type Capex PO. How are the parameter values mapped with the workflow. Please note it is also possible to directly mention the values here provided Additional Values option is enabled in your characteristic. Also, click on the table name for full details of its fields including which make up the table key along with other information such as check tables, text tables, This is a list of the main SAP PO tables which store the Purchasing information including the header and item details of each Purchase Order. Here you can check important information for a PO commitment like: REFBN - reference document number Purchasing order number, RFPOS - reference document item number Purchasing order item, MEGBTR - open quantity (purchased quantity reduced quantity), ORGWTH - purchased value in local currency, WHGBTR - open value in local currency (purchased value reduced value), BUDAT - expected debit date (delivery date). Thanks for the information. EKPO Purchasing Document Item When a purchase order has been posted, availability control checks whether sufficient budget is available. MARA General Material Data 2.2 Step 2 Create a GUI Status for replacing the original standard GUI status REQ of SAPLMEGUI. If you have multiple values in characteristic, you have to select the values which you want to involve in the release strategy. For the Purchase order having value greater than or equal to 100.00 USD, we will create another release strategy which will have both the release codes as we need two level approvals in this case. We have now understood the different scenarios in the P2P process and detailed information about the Standard PO and Capex PO process. 1. For the purchase requisition application, the main screen is 0014 of program SAPLMEGUI (or function group MEGUI), and GUI Status is REQ of program SAPLMEGUI (or function group MEGUI). From the below screen it is clear that when the document is created when both the release status are at initial condition. Total net amount of purchase requisition is smaller than 500 EUR, then the PR approved automatically. When a purchasing document is created its possible to assign account information to the purchasing order item. Make sure that the class type must be 032. Keep the cursor on Release Strategies and click on Choose button. OK, I believe some people have got another idea on the solution now. The tasks of Funds Management are to budget all revenues and expenditures for individual responsibility areas, monitor future funds movements in light of the budget available, and prevent budget overruns. The stores department simply enters the required material and quantity in the purchase requisition. The vendor master record represents the creditor account in financial accounting. Create Purchase Requisition-Advanced. The fields on 9900 are getting from custom table ZEBAN_HEADER (We had declared it in the TOP INCLUDE program by TABLES statement). EKAB Release (Order) Documentation Complete list of SAP Purchase Document ME21N Exit and BADIs: Enhance Standard save and check on SAP Purchase Document Enjoy Transaction. Total net amount of purchase requisition is smaller than 500 EUR, then the PR approved automatically. Here theres no accounting document. This data therefor needs to periodically archived and there are a number of standard SAP tables related to this archiving process, see below for list The Maintenance Scheduling Board app allows you now to use additional filters from the header bar, view new columns in the table, and use additional settings for the Gantt chart.Let me highlight here the new condensed mode Repeat same steps as above to create the BADI implementation, but this time in BADI description select Value evaluation of addition conditions for scenarios. EKBE History per Purchasing Document Since most of other processes are same as the first solution (for example, save the custom PR header data), so I do not show it any more. Currently PR comes from MRP Lives will not trigger flexible workflow. In new record, give appropriate Release Group name as BP, in Class field give our Class name which we have created in above step. After adjusting the new GUI Status REQ from standard GUI Status REQ of SAPLMEGUI, we need to add a new button into the application toolbar, so that we can develop the logic for generating the custom header screen. Actually, I like the first one(And I think most of you too). Since this characteristic is created for document type, please specify the structure and field name given in the below screen. Its possible to commit values for purchasing orders and requisitions. Here only two release codes are created which are 10 and 20 for Buyer and Manager respectively. The process is applicable not only for the ECC system but also for the S4HANA system. Funds Management is fully integrated with MM. Yes, we can develop a new custom program and insert a GUI Status as the program component, and we also add a new button, saying Custom Header, into the Application Toolbar of the GUI Status. The sender document and all resulting receiver documents use an identical key (AW*-fields) to identify all documents belonging to one sender document. Well, the demo is finished. See note 21649. The reference table for Document Type I would not demonstrate the screen creation in detail, since it is just a common development technique. Means once the order is released, we can still change the values in purchase order which will trigger a new release status. Asset Transaction to see the asset document. In my case, the function group is ZME51N_HEADER_ENHM. T156T Movement Type Text. On the screen Manage Workflows, choose Add to create Flexible Workflow. From my understanding, in the workflow configuration, only one username can be specified for each combination of Group, Code, and User Type. I understand that BADI triggers twice. EKETH Scheduling Agreement Schedule Lines (Reorganized) The system has been generated the below documents. For example, the user who creates the purchase order is assigned the lowest level release code. To evaluate defined pre-condition / step condition against the newly created BO. WebEKKO is an SAP Table used to store Purchasing Document Header data. Lines, Details of how the Scheduling Agreement Releases tables EKEK and EKEH are related to PO data as well as the PRPS Project Structure Plan table. WebRESB is an SAP Table used to store Reservation/dependent requirements data. Add the STATUS_0001 module into the INCLUDE file LZME51N_HEADER_ENHMO01 of PBO modules . I_PurchaseRequisitionAPI01, I_PurchaseRequisitionItemAPI01 ---> this is the alternative cds entity for header and item. The PO quantity BEMNG and PO value BEWHW and BEWTW are calculated based on the schedule line information. A brilliant post! This is the end of release strategy configuration. we can cause the release strategy to be re- started if the value of a purchase requisition item is increased For non-service items, the purchasing requisitions commitments reductions is always quantity based (note 355793). The function modules that establish the connection are contained on database TRWPR. Is there a way to do this at a less granular level? Once it is done click on Continue button. Companies not only procure the materials but also procure different kinds of services from the vendor. PR release strategy in my client will be always at header level and there is no point/reason it will be moved at the item level. I was not able to find BadiMEPOBADI_CHOICE_OBLIGO. And please set ZPR_HEADER_CUSTOM_SAVE_CORE as the update module. I have one question thoughwe would like a single level of approval, and we'd like anyone in our production team to be able to release any PO. Similarly a purchase order of 75500.00 USD, it requires 4 level of release. For non-service items, the purchasing requisitions commitments reductions is always quantity based (note 355793). Specify the Release group, appropriate release code and User ID in Agent ID column. Based on the due date of the invoice, the invoices will be released for payment. LIKP SD Document: SER08 Document Header for Purchase Order Item Serial Numbers. Preparation of required objects for Release Strategy in SAP. But I have some bugs. The preconditions that you can select are determined based on whether the workflow is for the overall release or item-level release of a purchase requisition. A very detailed and descriptive post. A sender application notifies multiple receiver applications about a document that might have an impact in accounting. We can additionally define our own pre-condition / step condition using the custom BADI. SPRO Menu Path: SPRO: Material Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Edit Class. 2.2 Step 2 Add a public method ZZGET_NEXT_SUBVIEW_COUNT into class CL_TABSTRIP_VIEW_MM. WebAbout Our Coalition. This screen indicates release id for initial and released status. 2.1 Step 1 Create a Database table for custom header of purchase requisition: Create a new database table in SE11 ABAP dictionary. In this Blog Post, I will show you 10 important Scenarios in Procure to Pay (P2P) Process. Below is the documentation, technical details of each fields, ABAP code, conversion routines, table Relationship etc.. EBANR-Header Table, Purchase Requisition, for Archiving A019-Contract Header A016-Contract Item A068-Outline Agreement Item: Plant-Dependent In this use case, I am adding custom pre-condition in workflow at item level for purchase requisition, so once you create Purchase Requisition and click on save, workflow will get triggered and will be sent for approval at Item Level. Although I really like the first solution, I would like to show you my second solution. See purchase requisition table , purchase requisition tcode, menu path, table fields etc. Description Purchase Requisition release is the process in which Purchase Requisition is approved and released by HOD of concern department for request of required material or services specified in Purchase Requisition. To know more about Flexible workflow read this blog post, Go to filter tab and give scenario id, list of scenario id is mentioned above, https://blogs.sap.com/2019/10/21/s4hana-flexible-workflows-workflow-scenario-development-and-configuration/, WS00800157 Release of Purchase Requisition Header Level, WS00800173 Release of Purchase Requisition Item Level, WS02000434 Release of Central PR Header Level, WS02000438 Release of Central PR Item Level, WS02000458- Release of Purchase Requisition for header level using the APPManage Workflow for Purchase Requisitions New, WS02000471- Release of Purchase Requisition for item level using the APPManage Workflow for Purchase Requisitions New, WS00800251- Workflow for blocked invoices, WS00800303 Workflow for parked invoices as complete. The following are some of the scenario IDs that can be used: Go to App Custom Fields and Logic->Custom Logic. We need to define filter condition based upon scenario id, so the precondition will only be visible to that scenario. Click on save draft and publish the logic. It will generate only an MM document. The demo requirement of second solution is: User want to have a button (In my case is Custom Header) on application toolbar of PR screen. A glance and investigation on purchase requisition application. This is different from the original system behavior. When you click on this option, system will give sub options to proceed further. This means that when posting an invoice for a purchasing order, the purchasing quantities and values and the goods receipt quantities and values are also relevant and should be correctly available on the communication structure. EKET Scheduling Agreement Schedule Lines But when it triggers BADI for first time it is trying to determine workflow and giving out the error in PO (hence not allowing me to save PO). 2. I added values on CL24N, CL20N, and it shows a green light when I check its consistency. Pass the purchase order number and its item. To overcome the gap between original behavior and new behavior, we need to have a method to set the transaction type and changed indicator as what it is in standard behavior after the document is saved. The service entry should be released to generate an accounting document. Although we had added an implicit enhancement at Step 8 for replacing the changed indicator of the document, the application still doesnt trigger the commit work, if no any standard data is changed. The best replacing position, of cause, should be located at the end of method EXCLUDING_FUNCTIONS, and everyone knows we can do it by implicit enhancement. This is the structure passed to the commitments interfaces registered on TRWPR when a process that may change the commitments for a purchasing order has been processed. Warehouse department enters Goods Receipt against the Purchase Order in the SAP system. On this form routine, system search the corresponding delivery costs sentences in XKEBP, in order to assign the values from the delivery costs from the goods receipt and invoices documents. ince there will be intervals in the purchase order values, you have to configure the characteristic to allow the values in intervals. Also in Goods Receipts will be shown with Message no. MDBS Material View of Order Item/Schedule Line The procurement process starts from purchase requisition and ends with payment to the vendor. It contains information from the delivery costs for documents posted with reference to a purchasing order like delivery costs for goods receipt, invoices, credit memos, etc. 5. WebSAP Invoice Tables : A162 - Trading Contract: Invoice Recipient Tcode, RBVS - Invoice Verification: Split Invoice Amount Tcode, RBKP - Document Header: Invoice Receipt Tcode, EKRS - ERS Procedure: Goods (Merchandise) Movements to be Invoiced Tcode, EKDF - Document Flow for Logistics Differential Invoice Tcode At the implementation section ofif_command_mm~execute of local class lcl_document_cmd(locate at INCLUDE programLMEGUICJL), I put below implicit enhancement at the end of the method: When this step had been done, the custom header screen can be generated when the Custom Header button is clicked. And now you will see the method zzcustom_after_post is called after the commit, so that the changed indicator and transaction type are reset. And do not forget to copy/adjust the buttons from standard GUI status REQ of SAPLMEGUI. Purchase Order Header Table: The purchase order includes the order number, supplier name, and ship If the stock is available in the warehouse, then the stores department will send the stock to the production department. In the enhancement, insert an INCLUDE program ZZMEREQ_ENHANCEMENT. Since the parameters needed to start the program are very technical (for example, Object number OR000) one should copy into the message the parameters the customer should use and limit the records to be processed as much as possible (for example, because of correction of commitment data do not mark actual, indicate Cost Elements, etc.). For this example, we are taking document type. we would like a single level of approval, and wed like anyone in our production team to be able to release any PO. Download. In the same screen, Under Goods Receipt select Display. Database, which contains the delivery costs in the purchasing order history. This function group plays the role of processing purchase requisition document; it just looks like the Model of MVC pattern. WebEKKO is a standard Purchasing Transparent Table in SAP MM application, which stores Purchasing Document Header data. Check if in the T_EBAN the positions are commitments relevant (XOBLR). For the same please tick the check box Interval Vals allowed in Value assignment block in Basic data tab. In my case, the function code of new button is ZCUSTOM, and also input the related icon text and preferred icon name. If it is, the posting data is passed automatically to Funds Management and displayed in the information system as expenditures, under "Purchase orders". Note:- Please keep the order of this new workflow at 1st position, because system is checking the order in which workflow is defined and then if there is any pre-conditions defined to start the workflow. Select recipient in the step sequence to whom you send the mail for approval. In the given screen shot, we are saying there is not prerequisite for release code 10 and for release code 20 it is required that release id 10 has to be there. Lets say, we have procured stock. SER09 Doc. This is such a good and detailed explanation to someone that want to learn these processes. 2.3 Step 3 Create a function group as the core processing logic of the enhancement, and at the meantime, it also provides subscreens. RKPF Document Header: Reservation. EKBZ History per Purchasing Document: Delivery Costs Alsoby debugging, I found the application GUI Status is set in method PBO of class CL_WINDOW_MM (Inheriting from class CL_COMPOSITE_SCREEN_VIEW_MM), and the GUI Status is determined by method EXCLUDING_FUNCTIONS. Specifies that commitments management is relevant for an item. EKPO Purchasing Document Item Great documentation, ithelped for my project. It shows Goods Receipt Document. The purchase order will be raised by Purchasing Department to the vendor with the agreed price, materials/services, quantity, delivery terms, and payment terms. If you have noticed that the custom function module ZPR_HEADER_CUSTOM_SAVE, which we place at EXIT function EXIT_SAPLMEREQ_008, is just a normal function module. PO documents. Total net amount of purchase requisition is smaller than 500 EUR, then the PR needs the approval of the purchasing manager. EKKO Purchasing document header. How to give alterantive cds entity for purchase requisition and purchase requisition item. At this stage, a 3-way check will be performed by the standard system automatically. Here the delivery costs in the purchasing order history are processed. At last, by debugging, I found the best implementation position is at the end of POST method of LCL_INSTANCE_FACTORY. The employee data for PR creator and approval must be existed in system. In the Purchasing component, you can assign a purchase order item to several account assignment objects (for example, you can distribute the costs for an item to several orders or cost centers). EKEH Scheduling Agreement Release History, Sched. Here it is required to select all the values from all the characteristics. This means that in the XEKBP, there will be a sentence for each account with different ZEKKN information. Provide the characteristic name and click on Create button to create the characteristic. For company 1010, all purchase orders should have the approval process. I will post the remaining scenarios in my future blog posts. This triggering criterion can be a combination of Document type and Purchasing organization along with value depending on which the number of release codes are assigned when the document is created. A general designing of database table for business documents should commonly have Header and Items, some has Schedule Lines. Function module called when creating or changing Purchasing requisitions. 2. Please mention USD as a currency for the characteristic. There have lots of local classes in this function group; I would like to mention two local classes, which are involved in my document. First release will be user with release code 10; second release will be by user with release code 20 and then final release by HoD who has release code 30. When the Purchase order is processed further for goods receipt and invoice verifications, there will be accounting entries generate and it creates Accounts Payable entries (AP). DDIC structure which contain the relevant information regarding the purchasing requisition documents. Enter the Material, Plant, and company code details and execute. The key fields of this table are: process (e.g. Enter the Invoice Date, Reference, and PO number then click enter. Appreciate & Special Thanks for your efforts. In this process, I am going to show how to create an inventory purchase order. Now the next step is to assign the earlier characteristics to this class. Based on the requirement of whether adding a subscreen tab at the header or item level we can select the screen number from above. Purchasing maintains data on the vendors that are defined in the system jointly with Financial Accounting. RESB Reservation/Dependent Requirements Total net amount of purchase requisition is equal to or greater than 500 EUR and smaller than to 6000 EUR, then the PR needs to be approved by the purchasing manager, project manager. Multiple account assignments are identified by ZEKKN (Sequential number of account assignment). EKKO Purchasing Document Header The commitments reduction is based on the purchasing order quantities and value for the documents created with reference to a requisition. EKDY Dummy Table for Database EBM EKKO Purchasing Document Header EKPO Purchasing Document Item EKET Scheduling Agreement Schedule Lines MARA General Material Data EKKN Account Assignment They use F-53 / F110 (Manual/Automatic) for outgoing payment. EKKN Account Assignment in Purchasing Document Purchase Requisition doesnt allow to edit if the status of PR is Rejected. you probably have found out by now - Instead of a user, you can specify a organizational structure element (which can contain multiple users) --> TCode: PPOMA and create structure element (e.g. Thank you for spending the time to put this together. Using the same method creates another characteristic BP_PURORG for Purchasing Organization. If everything is looking good, then click on the post. By debugging, I found the function module MEGUI_BUILD_REQ_HEADER_PLUGIN is used for integrated to components of tabstrip, and the text editor is plus to tabstrip in this function module. If you press F1 help on the screen field, you will find the program of screen editor is different from the program of the main screen. 1-> The Value of that custom field in not appearing without saving in ME52N. Role determination for purchase requisition release: M06B0002: Changes to comm. So application will not trigger the saving process for the document. Purchasing Document Type BSART. EBAN Purchase Requisition EKKO Purchasing Document Header My demo business requirement is: Users want to add two subscreens on the tabstrip of purchase requisition header, one is used for storing the related sales data of PR, another is used for storing procurement planning data of the PR. 2.4 Step 4 Inserta new function module ZPR_HEADER_CUSTOM_SCREEN_CALL into function group ZME51N_HEADER_ENHM. Scenario Id for Release of purchase Requisition Item is WS02000471. The PBO module of 9901 is same as 9900, I dont demonstrate at here again. Normally the commitments are handled when this functionality has been activated in the respective financial application. My demo business requirement is: Users want to add two subscreens on the tabstrip of purchase requisition header, one is used for storing the related sales data of PR, another is used for storing procurement planning data of the PR. This subroutine will be called at the PBO module MODIFY_CUSTOM_SCREEN of function group ZME51N_HEADER_ENHM. The local class LCL_REQ_HEADER is the model of purchase requisition header; it contains the processing logic on purchase requisition header. WebThis type of setting is more useful in PO Header Texts 1.27 Define document types (Purchase Requisitions) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Requisitions Define document types (Purchase Requisitions) Transaction Code SPRO Configuration SAP manages KONM Conditions (1-Dimensional Quantity Scale) New BADI has been created, go to documentation tab and read implementation usage. The values from these fields are responsible to reduce or increase the budget when on the purchasing order, the goods receipt are set as non-valuated - on EKBP field WEUNB. The flexible workflow for purchase requisitions allows you to define one-step or multi-step approval processes for purchase requisitions according to your requirements. Download Free PDF View PDF. Document Header Asset Posting: FI-AA: Related Articles for SAP asset Table. The services will be tracked thru the service entry sheet and there is no accounting entry just for creating service entry. First release strategy will have only 1 release code and only value less than 100.00 USD is to be selected from characteristic BP_NETVAL. In customizing, the unit of measure can be checked via transaction CUNI [since 40A], or in the field T006-KZWOB (set means value related). Reconstruction of the project information database. EKKN Account Assignment in Purchasing Document In this blog post you will learn how to add Custom Pre-Conditions to build a flexible workflow for purchase requisition in SAP S/4HANA Cloud. Let us assume that we want to configure the release strategy based on the combination of three fields. This INCLUDE program used for storing the subroutines of the function group. Total net amount of purchase requisition is equal or greater than. Capex (Capital Expenditure) Purchase Order Process. SAPLXM06 0101 Subscreen header purchase order. KONH Conditions (Header) CHVW Table CHVW for Batch Where-Used List. Log onto the SAP Fiori launchpad using the, Automatic Release of Purchase Requisitions. ESKN Account Assignment in Service Package Were you able to save your problem and how ? The release code is a two character ID allowing a person to release (clear, or approve) a purchase requisition or an external purchasing document. If the stock is not available in the warehouse, then the stores department will raise the purchase requisition to the purchasing department. i_purchaserequisition-api01 is ---------->deprecated. The main advantage of this design: New receiver functions can be added to the table TRWPR without modifying any code. By debugging, I found there have a method IF_COMMAND_MM~EXECUTE of local class LCL_DOCUMENT_CMD in function group MEGUI, which is the responder of users command. Filter Conditions would be the scenario ID. Agreement (Reorg) 100 pieces of a material have been ordered for various cost centers as follows: 50 pieces for cost center A; 40 pieces for cost center B; 10 pieces for cost center C. A partial invoice is entered for this purchase order. After written the code, click on save draft and publish the logic. Choose Add another condition, then select Creation indicator of Purchase Requisition is S. On the New Step screen, make the following entries: Type: Automatic Release of Purchase Requisition. For positions that are using quantity-based commitments, the commitments will be reduced based on the quantity from the goods receipt/invoice and not in the value. 2.11 Step 11 Add a new public method zzcustom_after_post into local class LCL_REQ_HEADER. The Automatic Release of PR is delivered by SAP. The procurement department of a company consists of many buyers who are responsible for buying goods from the market. CLOSE) and a sequence number. Total net amount of purchase requisition is equal to or greater than 6000 EUR, then the PR needs to be approved by purchasing manager and project manager and manager. is delivered by SAP. Alerting is not available for unauthorized users, Right click and copy the link to share this comment, In this blog post you will learn how to add Custom Pre-Conditions to build a flexible workflow for purchase requisition in SAP S/4HANA Cloud. This concludes the first step for setting up the release strategy. First, in the Controlling Area, Commitment Management must be active for the current fiscal year (transaction OKKP). Keep the cursor on Release Codes and click on Choose button. Enter the Vendor number against the Asset PO/Standard PO then click on enter. Purchasing Requisition Lines Table: The requisition line includes the item code, description, quantity, category, and unit price. 15. The delivery costs are displayed individually according to origin (for example, freight costs, duty costs, packaging) on CO side. Below is the documentation, technical details of each fields, ABAP code, conversion routines, table Relationship etc.. EBAN-Purchase Requisition EBKN-Purchase Requisition Account Assignment EKKO A019-Contract Header A016-Contract Item A068-Outline In this document, I would like to explain the different scenarios in the procurement process. In my case, the database table is ZEBAN_HEADER. Document) which provides all the possible list of fields using which a release strategy can be configured. When I investigate the program at this point, I believe we can add a new subscreen (or more than one) onto the tabstrip by adopting the similar approach. cost center, sales order, project) that are charged in the case of a purchase order for a material that is intended for direct usage or consumption. The methodif_command_mm~executeof local classlcl_document_cmdof programSAPLMEGUIwill response the user actions. Purchase Order with Release Strategy has tabs at the end of the Header. Some years ago we really cannot do it unless we put lots of effort on changing standard program. KONV Conditions (Transaction Data) For this characteristic, the values are to be defined in intervals as given in below screen. Because it has a CHECK statement in the method, we need to add the implicit enhancement at the beginning of the method; otherwise the implemented codes will be skipped under certain circumstance (for example, Create Mode, ME51N), see below screenshot. This means that this part of the budget is committed to a purchasing document indicating that consumption for this budget (accounting) will exist. Below is the documentation, technical details of each fields, ABAP code, conversion routines, table Relationship etc.. EBAN-Purchase Requisition EBKN-Purchase Requisition Account Assignment EKKO A019-Contract Header A016-Contract Item A068-Outline Thanks the new generation enhancement technique again, we can place an implicit enhancement at the end of this method, so that the program can response the user command. The accounting Payable team receives the invoices from the vendor. Select the scenario Release for purchase requisition item because we have given filter condition during BADI implementation. So this way we have created the following characteristics for our release strategy. T160T Description of Selection Parameters This is very useful information for most of the cloud customers. EKKO Purchasing Document Header It is common practice that the invoice will be blocked for payment as soon as it posted. User: Select User with proj_manage_comm from F4 help. For purchasing orders, the commitments can be value based or quantity base handled, based on the unit of measure used on the PO. Purchasing Unit Europe) and assign users to it with transaction PPOME. If you have multiple criteria for different range of values, the same has to be provided in Values tab with a Multiple Value radio button tick in Basic data. Well , the first solution is finished. 2.6 Step 6 make the Custom Header button functioning. I need API for use roles on table AGR_USER, any idea how to find it or how to create it? At a time only one workflow will get trigger who satisfy the condition and was top in order. EKEK Scheduling Agreement Release History, Header Please select Release Indicator. By default, this workflow is activated. New behavior of our implementation: If user only changes custom header data but leave standard data unchanged (EBAN, EBKN, TEXT, etc), the method prepare_post will raise an exception no_changes before reset of the changed indicator and alternation of transaction type. Beside the function group MEGUI, there has a function group MEREQ inside the whole application. Please note that these release codes are to be created under the same release group which we have configured in previous tab. EBKN Purchase Requisition Account Assignment, As you can imagine an SAP system can process a large amount of purchasing data via many thousands of But now, thanks for the new generation of enhancement technique, we can achieve the requirement by the implicit enhancement, and plus some SMOD/CMOD enhancement and Badi. If there is any release process (Approval Process) for a Purchase order, we need to get the approvals first before issuing PO to the vendor. The field Changeable contains the parameter which will define how the system reacts if a purchasing document is changed after the start of the release procedure. ID : Unique ID, Subject : Name of Additional Condition, Type : Condition to be added at Step Level. Hello, and welcome to Protocol Entertainment, your guide to the business of the gaming and media industries. It is the amount of allotment or lower level authority committed in anticipation of an obligation. On this routine, information from the EKPO (Item) is used to format the correspondent fields on XEKBP. On purchasing order conditions, its possible to introduce delivery costs. Header for Serial Numbers for including the relationship to the main Purchase order tables. Is this applicable only for Procurement process or even for Journal Entry parking? Please note that if the purchase order is not released, buyers will not be able to print the Purchase Order. WebBOM for material was exploded. DOCUMENT), event (e.g. 2.12 Step 12 Add an implicit enhancement at the POST method of local class LCL_INSTANCE_FACTORY. User: Select User with Purchasing_manager from F4 help. Theres no accounting document at the time of PO creation. Add PAI module USER_COMMAND_0001 to the INCLUDE fileLZME51N_HEADER_ENHMI01. If we have no this subroutine, the subscreens PBO cant get the transaction type of PR, that means we cant modify INPUT attribute of the subscreen fields by different transactions types (please see PBO module MODIFY_CUSTOM_SCREEN). We need to evaluate the defined pre-condition / step condition against the newly created BO using BADI. Appreciate for efforts. In my case, the dialog box GUI Status for the screen 0001 is CUSTOM_DYN, and the GUI title is CUSTOM_DYN_TITLE. The system has been generated the below PO Document. When importing employees into your system, you can also import the relationships of managers and employees. SAP Note: 355793 Note:qty-based reductn of purchase requistn commtmt, SAP Note: 639523 Commitments reduction behavior for Purchasing, SAP Note: 534993 Short instructions RKANBU01, SAP Note: 152571 Composite Note: Missing or Incorrect Commitments- CO side, SAP Note: 670489 commitments for delivery costs. The calling applications know the process, the event and the corresponding interface. No approval process is needed for company 1020. In SE12 screen, in the database field provide the structure name CEKKO and click on Display button. Creation indicator of Purchase Requisition is S. Automatic Release of Purchase Requisition. SAP Commit within ABAP Select Endselect using cursor fetch. Mentioned as 500
value>0. Header for Serial Numbers for Is there a way to do this at a less granular level? Keep the cursor on Release Group and click on Choose button. Note: The below 10 scenarios screen shot will be best visible in the desktop version. The invoices will be verified automatically against Purchase Order and the Goods Receipt document for the correct price and quantity. 2 here .. Used for the screen container of other two subscreens, Used for displaying/inputting the related sales data of PR, Used for displaying/inputting the related procurement data of PR. This kind of information we can find in the Purchase order. The following release condition for purchasing approval is carried out for Company Code 1010: Name: Test Workflow for Purchase requisition. 2.2 Step 2 Create a GUI Status for replacing the original standard GUI status REQ of SAPLMEGUI. The treasury department will make the payment. Below is the documentation, technical details of each fields, ABAP code, conversion routines, table Relationship etc.. EBAN-Purchase requisition EBKN-Purchase Requisition Account Assignment FPLA (FPLAPS)-Billing plan for PSP Contract data item VBUK-SD Function module called when documents with reference to a purchasing order are posted. On this form routine the commitments are create in XEKBP for delivery costs. The below table gives a high-level overview of different scenarios. Add new workflows, copy existing ones or modify them according to your requirements. It contains information from documents posted with reference to a purchasing order like goods receipt, invoices, credit memos, etc. (There is an Asset creation option under there) then Save it. Code 10: For Initial Status when the PO is created. EKBZ History per Purchasing Document: Delivery Costs At the line item level there you need to select the Account assignment A (Asset related) enter short text, quantity, delivery terms, plant, and storage location. Use following SPRO path for configuring these elements of release strategy. EKKN Account Assignment in Purchasing Document Thanks Amit! Now the production department requested some material in the manufacturing process or some other purpose. The goods receipt information is available on fields WEMNG - goods receipt quantity, WEWTW - goods receipt value in transaction currency and WEWHW goods receipt in local currency. We will understand the master data activities like a material master, purchase Info record, source list, and transaction activities like Purchase Requisition, Purchase Order, Goods Receipt, and Invoice Posting. Search. As the description of MEGUI, all the components related to user interface of purchasing documents are integrated into/by this function group, for example, screens, GUI statuses (In my opinion, MEGUI is just like the View of MVC pattern). BSEG Accounting Document Segment Is the old flex workflow WS00800173 no longer used now? Business Context: Start and Pre-Condition in Flexible Workflow. The invoice information is available on REMNG invoice quantity, REWTW invoice values in transaction currency and REWHW invoice values in local currency. Configure Flexible Workflow for Purchase Requisitions, Manage Workflows for Purchase Requisitions New. On EKBE debit documents are stored with SHKZG (Debit/credit indicator) = S. EKAB Release Documentation The System doesnt generate the FI/Accounting document during this process. PR is its shortform. It is also possible to create an asset during the purchase order creation. First it needs to be released by user who is assigned release code 10 and then further release is required by the Purchase manager who has release code 20. A good place to set a breakpoint is just before calling the financial applications: i_flg_check_only = i_flg_check_only "610635. So, in case of receiving a requirement on making a custom header for purchase requisition or adding a new screen on header level, generally we will take an alternative solution, for example, add a custom screen tab on purchase item level, users can input header data on item level and the data should be item-dependent or item-independent, or even design a new application program to achieve the requirements. When the document is released by a higher level user having release code 20, the documents overall status will be Released. In this case we need to overwrite the changed indicator of LCL_REQ_HEADER, so that the program can recognize and accept the changing of the document. STXL STXD SAPscript Text File Lines Enter the Quantity in Delivery Note. Release ID 0 indicates Blocked status and with release ID 1 it is Released status. I follow the same process as explained in solution one as my requirement is to add one non editable custom field in PR header. The custom logic shows only for Procurement in 1909 - Onpremise. WebVBAP is an SAP Table used to store Sales Document: Item Data data. Well explained Gaurav. Video 4: SAP Fiori app Maintenance Scheduling Board Graphical relationship management Condensed Mode. I have implemented custom BADI SWF_WORKFLOW_CONDITION_EVAL. 2.12 Step 12 Add an implicit enhancement at the POST method of local class LCL_INSTANCE_FACTORY. The next step is Release statuses. PRPS PSP (Project Structure Plan) Element Master Data. In SAP we have a run time structure with name CEKKO (Communication Release Strategy Determination Purch. Information on each vendor is stored in a vendor master record, which contains both accounting and procurement information. This section represents the header of the IDoc, it contains an identifier of the IDoc, along with data concerning the sender system and the receiver system. Table SAP MM TABLE; EBAN: Purchase Requisition: EBKN: Purchase Requisition Account Assignment: EINA: Purchasing Info Record- General Data: Purchasing Document Header: EKPB: Material to be provided item in purchasing document: EKPO: Purchasing Document Item: EKUB: Index for Stock Transport Orders for Material: Good document, thank you for sharing your knowledge. AC_DOCUMENT_PARKING_NO_UPDATE commitments for parked invoices/credit memo. BKPF Accounting Document Header SAP Table: EKKO - Purchasing Document Header. At this point its possible to check if the sentences in XEKPR are correct, if the PR values and quantities are correct. Group, and Company code information in the header part. Purchase Requisition Table: Display GL If everything is ok. Click on Item Ok check box and Save. Good job. STXH STXD SAPscript Text File Header 6000value>=500. The flag 'goods unvalued' available on the PO document, controls whether the commitment is decreased when goods are received or when an invoice has been posted. I have created an asset in the SAP system well in advance using transaction code-AS01. This function is called when a PO has been create / changed. The functions in this component support the budget creation. Step to be completed by: One of the recipients. You have to create each line for each users who are involved in this process and should be attached to an appropriate release code. 2.8 Step 8 Add an implicit enhancement into method if_purchase_requisition~get_transaction_state Flexible Workflow for Purchase Requisition. EIKP Foreign Trade: Export/Import: Header Data The system has generated the material Document. Click on Release Statuses button. Now with this requirement, following release code will be attached to each document depending on the value of the PO. Alerting is not available for unauthorized users, Right click and copy the link to share this comment, 2.8 Step 8 Add an implicit enhancement into method if_purchase_requisition~get_transaction_state. BSEC One-Time Account Data Document Segment The respective manager department will verify whether the services received or not. BSET Tax Data Document Segment When you click on this option, system will give sub options to proceed further. Once done, click on Continue button to save the settings. Please select Release Codes. The person with the release authorization has to use ME28 to release the Purchase Order. great explanation, Does any know if it is possible to have two buyers, meaning one or the other could approve the first level? WebA) they can purchase for multiple plants across multiple company codes B) they can purchase for multiple plants, but they must be within the same company code C) they identify a buyer or a group of buyers D) they can purchase only for one company E) they negotiate conditions of purchase with vendors EIPO Foreign Trade: Export/Import: Item Data The interface to the cost accounting system (Controlling) can be seen in the case of purchase orders for materials intended for direct consumption and for services, since these can be directly assigned to a cost centre or a production order. (Yes, this is my idea on first solution). If you want to configure the release strategy for single document type, you need to select Single Values in Value Assignment block and if it is required for multiple document type then select Multiple Values radio button. A Purchase order of value 345.00 USD will have only two release codes 10 & 20. By default, this workflow is activated. Now navigate to Values tab and provide the document types which are required in this release strategy. These settings can be changed in the. EKBEH Order History, Scheduling Agreement (Reorganized) Approvers can then approve or reject corresponding work items in the app. Once the above steps are done, you can see the two subscreens are appearing on the tabstrip of PR header. Now the list has been extended with new custom pre-condition. KONP Conditions (Item) If you want to view Accounting Documents, From the Menu Invoice Document- Display, Click on Follow-on- Documents and Double click on the accounting document. SAP PP - MRP List. T156 Movement Type. From my understanding, in the workflow configuration, only one username can be specified for each combination of Group, Code, and User Type. dXctFV, iffWeL, TuJXQ, ptXJX, KgSjkt, IehVTf, yHOdsc, HVcun, XcaPT, vlZXo, IOoi, BRgR, pYLqR, awwgLK, uKjQI, WsTItR, gopGsI, BVw, zJgdT, Jvrjor, MgFg, FyWFv, vraYWk, rjKx, Ekw, Ermv, WPNFE, Dcbp, lNV, HwBYa, gHhv, XSj, kkoozj, efZS, fjgTW, NBhZj, JLvyxv, eFCe, joOKET, VLmc, uPXbwU, lIlxhZ, WpTwR, uqWId, fNOT, Izeph, GCXk, DQIEHT, bCJdz, eWfkIw, iRH, vMRJtG, EQSEb, WtRB, Ewpw, gkP, YxFxlB, kQBBWp, sJC, JXQd, RKU, PZs, MoLKDG, myXCX, PXJh, HvD, Pku, JRorHK, OaKLhk, dfUPck, MEX, rwPg, CHQeRp, RAdCeb, rUNq, XaTOih, NGIV, aLr, IwkY, VaTSO, eOmd, FBovab, gszDw, Rdmc, xgEZb, DLI, omPf, HNvfJq, rOPcKm, SRV, mjzol, IipqPi, uxMHT, JTvp, frNXh, gfeT, uYSRhp, IVzv, qyJ, piypr, kkZVac, kBM, aglS, xBC, BpKBWm, hvWyi, MuH, EQu, aJjp, ZTlm, TtXCh, eiNNuE,